Norfolk Coalition Against the Cuts
Norfolk Coalition Against the Cuts
b) To promote the interests of all its affiliated organisations and to secure united action on all questions affecting or likely to affect those interests, including making representations to public sector & community sector organisations and politicians
The Council shall consist of representatives of Trades Unions or Branches of Trades Unions, political parties and community organisations whose places of meeting are within the area covered by NCAC or have members who live or work within Norfolk. The application of any organisation desiring to affiliate shall be accepted provided the applicant signs up to the Statement of Aims and there is no reason to doubt their application to be genuine
Steering Group meetings shall be held at least monthly. A Special meeting of the Steering Group may be called in the event of urgent business arising as and when deemed necessary by the Chairperson and Secretary. No business shall be conducted at any meeting of the Steering Group at which less than three voting members are present.
The Officers of NCAC shall be Chairperson, Secretary, Treasurer and Media Officer. Each affiliated organisation shall have the right to nominate for each of the officer positions of NCAC. All nominated candidates must be delegates to NCAC , and nominations for the officer posts shall be sent to the secretary at least 14 days prior to the AGM. All officers shall be elected at the AGM. Vacancies for officer positions shall be filled by seeking nominations 14 days prior to the next Steering Group meeting, which will have the power to elect nominees. There will be the ability to job share roles. Upon retirement from office, they shall hand over to their successors or take to the EC all books, cash, papers and other property of the Council.
CHAIRPERSON: The Chairperson shall preside at all meetings of NCAC and see that the business at meetings is conducted in the proper manner in accordance with the rules. In the absence of the CHAIRPERSON meetings shall be presided over by a delegate/member elected by those present at the meeting.
SECRETARY: The Secretary shall attend all meetings of NCAC. He/she shall conduct the business of the Council in accordance with the Rules. He/she shall issue to each delegate notice of NCAC meetings five days prior to the meeting, except in the case of Emergency meetings, when the notice shall be left to the discretion of the Chairperson and Secretary. He/she shall prepare the agenda and minutes. He/she will also be responsible for computer contact lists for Steering Group delegates, those attending the Steering Group in a non-voting capacity (the Subscribers list) and the list of general supporters of NCAC.
TREASURER: The Treasurer shall keep account of all monies received and bank the same in the name of NCAC and shall attend all meetings of NCAC. He/she shall make payments as may from time to time be authorised by the Steering Group and when necessary shall sign cheques for authorised payments. He/she shall prepare the Annual Financial Report and Balance sheet to the AGM.
MEDIA OFFICER: The Media Officer can attend all NCAC meetings. They will be responsible for the production of press releases and organising contact with the media. They will organise appropriate people to speak on or provide quotes on particular issues.
There shall be two Auditors, who shall not be members of the Steering Group, whose duties it shall be to audit all accounts and the Annual Financial Statement, certify as to their correctness and report upon their findings at the AGM. Each Auditor shall serve for a period of two years from his/her election. One Auditor shall be elected at the AGM in place of the senior retiring Auditor.
All property of NCAC whether acquired by purchase, gift or otherwise shall be vested in the Trustees of NCAC, for the time being appointed in accordance with the NCAC Trust Deed, and shall be under the control and management of the NCAC via its Finance Committee subject to the terms of the said Trust Deed.
No alteration to rules shall take place except as decided at the Annual General Meeting and then only upon a vote of two thirds of the delegates present voting in favour of the proposed alteration. One months notice shall be given to the Secretary of any proposed alterations to rule, which is expected to be discussed at the Annual General Meeting.
These shall be sent to the secretary in writing prior to the dispatch of the agenda for the Steering Group at which they are to be discussed. The Secretary shall publish all motions received in the minutes of the Steering Group meeting. Referred motions shall be placed on the Agenda in the order in which they are received by the Secretary. Only motions submitted by Steering Group members will be deemed valid.