Norfolk Coalition Against the Cuts
NORFOLK COALITION AGAINST THE CUTS
RULES AND STANDING ORDERS
The Name SHALL BE The Norfolk Coalition Against the Cuts (NCAC).
The objects of the NCAC shall be as follows: -
a) To campaign and organise on a wide range of industrial, social and community issues in line with our Statement of Aims
b) To promote the interests of all its affiliated organisations and to secure united action on all questions affecting or likely to affect those interests, including making representations to public sector & community sector organisations and politicians
c) To improve generally the economic and social conditions of people, including seeking improvements to the social services, public education, housing and health.
e) To help promote suitable cultural, educational social and sports facilities for all people.
The Council shall consist of representatives of Trades Unions or Branches of Trades Unions, political parties and community organisations whose places of meeting are within the area covered by NCAC or have members who live or work within Norfolk. The application of any organisation desiring to affiliate shall be accepted provided the applicant signs up to the Statement of Aims and there is no reason to doubt their application to be genuine
4. a) REPRESENTATION:
Organisations affiliated to the Council shall be allowed representation at the Steering Group on the basis of one person per organisation. Others can attend but will not have voting rights.
b) It is the responsibility of the affiliated organisation to notify the NCAC secretary of their representative and any subsequent changes
5. AFFILIATION FEES:
Each affiliated organisation shall be asked to contribute at least £20 per year to NCAC although non payment will not disbar any organisation from membership.
6. COMPOSITION OF THE STEERING GROUP
a) The Steering Group will comprise one representative from each affiliate
b) In the event of resignation or death of any member of the, the affiliated organisation shall be entitled to elect a new representative.
c) The Steering Group at its first meeting following the AGM shall: -
1. Constitute itself a Finance Committee which shall have responsibility for NCAC’s overall financial management.
7. MEETINGS OF THE STEERING GROUP:
The Executive Committee shall conduct the detailed business of NCAC.
The powers of the Steering Group shall be to interpret the Constitution as laid down, in the best interests of the people of Norfolk.
Steering Group meetings shall be held at least monthly. A Special meeting of the Steering Group may be called in the event of urgent business arising as and when deemed necessary by the Chairperson and Secretary. No business shall be conducted at any meeting of the Steering Group at which less than three voting members are present.
8. ANNUAL GENERAL MEETING
The first January meeting of the Steering Group will also act as the Annual General Meeting
The Officers of NCAC shall be Chairperson, Secretary, Treasurer and Media Officer. Each affiliated organisation shall have the right to nominate for each of the officer positions of NCAC. All nominated candidates must be delegates to NCAC , and nominations for the officer posts shall be sent to the secretary at least 14 days prior to the AGM. All officers shall be elected at the AGM. Vacancies for officer positions shall be filled by seeking nominations 14 days prior to the next Steering Group meeting, which will have the power to elect nominees. There will be the ability to job share roles. Upon retirement from office, they shall hand over to their successors or take to the EC all books, cash, papers and other property of the Council.
10. DUTIES OF OFFICERS:
CHAIRPERSON: The Chairperson shall preside at all meetings of NCAC and see that the business at meetings is conducted in the proper manner in accordance with the rules. In the absence of the CHAIRPERSON meetings shall be presided over by a delegate/member elected by those present at the meeting.
SECRETARY: The Secretary shall attend all meetings of NCAC. He/she shall conduct the business of the Council in accordance with the Rules. He/she shall issue to each delegate notice of NCAC meetings five days prior to the meeting, except in the case of Emergency meetings, when the notice shall be left to the discretion of the Chairperson and Secretary. He/she shall prepare the agenda and minutes. He/she will also be responsible for computer contact lists for Steering Group delegates, those attending the Steering Group in a non-voting capacity (the Subscribers list) and the list of general supporters of NCAC.
All cheques must be signed by at least two of the following officers:- Chairperson, Secretary or Treasurer.
TREASURER: The Treasurer shall keep account of all monies received and bank the same in the name of NCAC and shall attend all meetings of NCAC. He/she shall make payments as may from time to time be authorised by the Steering Group and when necessary shall sign cheques for authorised payments. He/she shall prepare the Annual Financial Report and Balance sheet to the AGM.
MEDIA OFFICER: The Media Officer can attend all NCAC meetings. They will be responsible for the production of press releases and organising contact with the media. They will organise appropriate people to speak on or provide quotes on particular issues.
There shall be two Auditors, who shall not be members of the Steering Group, whose duties it shall be to audit all accounts and the Annual Financial Statement, certify as to their correctness and report upon their findings at the AGM. Each Auditor shall serve for a period of two years from his/her election. One Auditor shall be elected at the AGM in place of the senior retiring Auditor.
The Auditors shall be paid £1 expenses for conducting the audit.
Any delegate who may be appointed to attend any conference or transact any business on behalf of NCAC, shall be allowed:-
a) travelling expenses not exceeding second class rail fare;
b) subsistence allowances for overnight stays, to be endorsed by the Steering Group or its Officers prior to the delegate attending any function on behalf of NCAC;
d) Only actual expenses incurred shall be paid, subject to Steering Group approval.
13. PROPERTY OF NCAC:
All property of NCAC whether acquired by purchase, gift or otherwise shall be vested in the Trustees of NCAC, for the time being appointed in accordance with the NCAC Trust Deed, and shall be under the control and management of the NCAC via its Finance Committee subject to the terms of the said Trust Deed.
Affiliated organisations proposing that NCAC organise specific events or rallies are expected to play their full part in organising these events.
15. FINANCIAL CONTROLS:
a) The Steering Group shall be responsible for submitting a budget to the Treasurer as soon as possible after the AGM.
b) All requests for donations/expenditure shall be agreed by the Steering Group.
16. ALTERATION TO RULES:
No alteration to rules shall take place except as decided at the Annual General Meeting and then only upon a vote of two thirds of the delegates present voting in favour of the proposed alteration. One months notice shall be given to the Secretary of any proposed alterations to rule, which is expected to be discussed at the Annual General Meeting.
1. MEETING PROCEDURE:
Business shall include the following:
a) Apologies for absence.
b) New and re-appointed delegates.
c) Adjourned business and adjourned motions.
d) Motions, notice of which was given to the Secretary 10 days prior to the meeting
e) Minutes of the previous Steering Group meeting and Matters Arising
f) reports of ongoing activities from appropriate delegates
g) Any other business.
2. NOTICE OF MOTION:
These shall be sent to the secretary in writing prior to the dispatch of the agenda for the Steering Group at which they are to be discussed. The Secretary shall publish all motions received in the minutes of the Steering Group meeting. Referred motions shall be placed on the Agenda in the order in which they are received by the Secretary. Only motions submitted by Steering Group members will be deemed valid.
3. EMERGENCY MOTION:
Delegates shall have the right to raise an emergency motion, providing two thirds of the votes cast consent to the motion being discussed.
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